Supporting technical capability
Review Microsoft licensing costs before your next renewal.
Compare Microsoft 365 and Azure licensing costs with usage and business needs. Finance receives cost estimates and recommendations on what to keep, change or cancel before renewal.
Illustrative sample · supporting capability
Would a lower-cost plan still include the required feature?
- Observation
- Observed use is low, but a required governance feature has not been checked against the target entitlement.
- Decision
- Hold the proposed downgrade.
- Next action
- Verify the current agreement and feature requirement, then record an owner-approved renewal action.
This capability can inform the next service. Its inclusion, price and calendar must be agreed in that service’s scope; following the link does not make it included.
Explore the relevant next serviceTechnical context
When this work applies
- You suspect the Microsoft bill is too high but cannot prove where the waste is.
- A renewal or true-up is coming and the license mix is unclear.
- Nobody can explain what each license tier is actually delivering.
Possible outputs
Outputs to agree in scope
License-Waste and Savings Report
Every license scored assigned versus active, with unused seats and duplicate spend surfaced in dollars.
Right-size recommendation
What to keep, downgrade, consolidate, or buy next, with modeled annual savings.
12-month licensing roadmap
A renewal-ready plan that ties each license dollar to a business or security outcome.
Commercial & delivery basis
The scope and conditions of the work.
Delivery window
This supporting capability has no separate confirmed delivery window. The proposal names its scope and calendar.
Capability scope to confirm
- License inventory (assigned versus active)
- Unused-license and duplicate-spend register
- Right-size recommendation with modeled annual savings
- 12-month roadmap
Scope assumptions
- One Microsoft tenant
Exclusions
- License purchases or reseller activity
- Implementation of the changes
Required access
- Read-only access to the Microsoft 365 admin center and usage reports
- Current license counts and renewal dates
- A 30-minute kickoff with finance or IT
Acceptance
The agreed completion standard.
The engagement is complete when the License-Waste and Savings Report and the 12-month roadmap are delivered and reviewed.
Discuss the work
Tell us what you need to change.
Share the systems involved, why the change is needed and your deadline. We clarify the work, responsibilities and information needed for a proposal.
Discuss this project