Supporting technical capability

Build the cost case before buying more Copilot licenses.

Compare license costs and readiness work with estimated time savings for your use cases. You receive a cost model and a recommendation to proceed, wait or test a limited pilot.

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Engagement context

Where this capability applies.

You have been asked what Copilot would cost, and nobody will approve the spend without a model.
You need to know the break-even before licensing every seat.
You cannot say which readiness gaps would inflate the bill once the licenses are bought.

The agreed outputs

What the engagement provides.

Copilot ROI & Readiness Brief

A per-seat cost and benefit model with conservative and target scenarios, and the break-even.

Ranked use-case map

The highest-value Copilot use cases by role and department.

Scoped pilot proposal

A recommended cohort, success metrics, and the readiness gaps to clear first.

Worked example

Copilot ROI & Readiness Brief

An illustration of the record an engagement can produce. Names and figures are constructed for this example.

Worked example

Copilot business case

Will Copilot pay for itself?

Annual cost

$79,200

220 seats × assumed $30 / mo × 12

38 base licenses need verification · 12 oversharing sites flagged

Return sources

Outlook triage

Excel analysis

Teams recap

PowerPoint drafting

Hypothetical inputs below; no client result is claimed.

What would cover those seats?

Illustrative annual time value: 220 people × 1 hour per month × $60 per useful hour × 50% usable benefit × 12 = $79,200.

At those assumptions, time value only covers the seat cost. Setup, permission work, training, consumption and ongoing support would still need to be justified. The pilot tests the assumptions before expansion.

Worked example

All counts, rates and time assumptions in this example are invented to illustrate the calculation. The assumed seat price is not a current licensing quote. Actual value depends on observed use and quality.

AZ Innovations · Illustrative Copilot business case3 / 8

Illustrative content. The engagement record is developed from the client’s own environment and agreed scope.

Commercial & delivery basis

The scope and conditions of the work.

Delivery window

1-2 weeks

How engagements are scoped

Included scope

Per-seat cost and benefit ROI model
Ranked use-case map by role
Readiness scorecard
Scoped pilot proposal

Scope assumptions

Microsoft 365 already in use, with Copilot not yet deployed
Time savings estimated from agreed scenarios, not measured in your environment

Exclusions

Copilot deployment or the pilot build (scoped separately)
Licensing purchase

Required access

License counts and per-seat costs
Stakeholder time to map use cases
A 30-minute kickoff with finance or IT

Acceptance

The agreed completion standard.

The engagement is complete when the ROI brief, use-case map, and scoped pilot proposal are delivered and walked through.

Discuss the work

Tell us what you need to change.

Share the systems involved, why the change is needed and your deadline. We clarify the work, responsibilities and information needed for a proposal.

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